Generative AI policies
Journal of Advanced Computing and Digital Information Systems (JACDIS) recognizes that generative artificial intelligence (AI) and AI-assisted technologies can support research and manuscript preparation when used responsibly. AI use must remain under human oversight and control and must not replace human critical thinking, expertise, judgment, or accountability.
1. Authors
Authors may use AI to assist with manuscript preparation, including literature synthesis, research gap identification, idea development, content organization, language and readability improvement, and other relevant tasks.
AI may also be used as part of the research process, including study design, code development, data analysis, modeling, or other research methods. When AI is used as part of the research process, its use must be described in a detailed and reproducible manner in the Methods section, including the name of the tool or model, version, and developer or manufacturer where applicable.
Authors remain fully responsible for the entire content of their article. All AI-generated output must be reviewed and verified for accuracy, completeness, impartiality, sources and references, potential bias, originality, and research integrity. Authors must edit and adapt AI-generated material so that the manuscript represents their own analysis, interpretation, ideas, and scholarly contribution.
AI may not be listed as an author or co-author.
2. Data Privacy, Confidentiality, and Intellectual Property
Before using an AI tool, authors must review its terms and conditions and privacy policies.
Authors must ensure that the use of AI does not cause unpublished manuscripts, personal data, sensitive data, or other materials to be used for model training, retained, shared, or otherwise used beyond what the author has authorized.
Authors must also ensure that the AI tool does not impose restrictions on the use or publication of its outputs and that its use does not infringe intellectual property or third-party rights.
3. AI Disclosure
Substantive use of AI in manuscript preparation must be disclosed at submission. The disclosure should identify the AI tool, its purpose, and the extent of human oversight.
Basic spelling, grammar, and punctuation checks do not require disclosure. However, AI use that results in substantive changes to sentence structure, organization, or manuscript content must be disclosed.
AI use as part of the research process must be described in the Methods section where applicable. The AI disclosure will form part of the published record to promote transparency.
The recommended format is:
Declaration of Generative AI and AI-Assisted Technologies in the Manuscript Preparation Process
“During the preparation of this work, the author(s) used [NAME OF TOOL/SERVICE] in order to [REASON]. After using this tool/service, the author(s) reviewed and edited the content as needed and take(s) full responsibility for the content of the published article.”
4. AI for Figures, Images, and Artwork
AI may be used in a limited manner for explanatory images, such as flowcharts, conceptual diagrams, decision trees, timelines, and experimental workflows, subject to human oversight and disclosure in the figure caption and AI declaration.
AI may be used for data visualizations when the visualization is directly derived from research data and produced through reproducible analytical, computational, or statistical methods. Such use must be described in the Methods section and must not be used to create or alter data or produce research findings that are not derived from the underlying data.
AI must not be used to fabricate, invent, or manipulate research data or results.
For primary research images, AI must not be used to create or alter images in a way that adds, removes, obscures, or changes information represented in the research data. Where AI forms part of the research design or research methods, its use must be transparently and reproducibly described in the Methods section.
5. Reviewers
Reviewers must treat submitted manuscripts as confidential documents.
Reviewers must not upload, enter, copy, or share a manuscript or any part of a manuscript into an AI tool. This prohibition includes text, tables, figures, data, supplementary materials, review questions, review reports, correspondence, and other confidential information obtained during peer review.
Reviewers must also not use AI to perform or assist with the scientific assessment of a manuscript, generate review recommendations, or replace their independent critical judgment.
Reviewers remain fully responsible and accountable for the content and recommendations of their review reports.
6. Editors
Editors must treat manuscripts, reviewer reports, editorial correspondence, and all information related to the editorial process as confidential documents.
Editors must not upload or enter a manuscript or any part of a manuscript into an AI tool, including text, tables, figures, data, supplementary materials, reviewer reports, and editorial correspondence.
AI must not replace human editorial judgment, evaluation, or decision-making. Editors remain fully responsible and accountable for the editorial process and decisions.
AI may only be used in a supportive capacity that does not involve providing confidential manuscript information to an AI tool.
7. Integrity and Editorial Action
AI use that violates this policy, including breaches of confidentiality, fabrication or manipulation of research data, intellectual property violations, failure to disclose AI use when disclosure is required, or other conduct that compromises publication integrity, may result in appropriate editorial action.
This policy follows the publication ethics principles of the Committee on Publication Ethics (COPE) and adopts relevant principles from Elsevier's policy on the use of generative AI and AI-assisted technologies in journal publishing.
